Office Manager
Full Time Position

ZOMA is looking to add an Office Manager to our expanding team for our new office opening in Dundalk.

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About Us

Discover ZOMA, an award-winning agency, with a team of creative experts specialising in taking ambitious brands to new heights. Our unique approach to work-life balance, helps our team flex their creative muscles which results in distinctive brands and ideas. From our creative base in the beautiful countryside, you will find us actively developing brands through Creative Web Design, Branding, Marketing and Content Creation. In early 2022, we were awarded the Small Firms Association Workplace Wellbeing Award for our initiatives to emphasise and enhance the physical fitness, mental health and personal development of our employees.

We have a huge portfolio of clients from SME’s to MNC’s across a range of industries, which means every day you experience a new challenge, project and opportunity.

Every story we tell, every brand we build, and every interaction we create must not only look exquisite but has to feel and function exquisitely, too.

If you’d like to learn from some of Ireland’s top talent, have a strong work ethic, love being active and are truly passionate about your work, ZOMA is the agency where you have the opportunity to develop and grow.

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What's Involved In This Role?

• Answer incoming calls and emails, handle queries for the office.

• Produce complete, accurate, and timely invoices.

• Interface with customers via email and phone to resolve billing questions and issues.

• Process inbound payments from customers.

• Provide payments to our partners, suppliers and vendors.

• Classify and reconcile expenses and vendor invoices.

• Produce sales tax-related analysis to help ensure tax compliance.

• Recommend process and systems improvements, with potential to lead certain projects.

• Develop estimates in liaison with sales team proposals

• Provide assistance with office documentation – grant paperwork, tender documents and compiling strategy reports and presentations.

• Display confident, friendly and professional front of house management.

• Ensure the office is well organised and provide a safe working environment for employees and visitors.

• Plan meeting requirements catering for all needs, including refreshments/materials and room setup.

• Update annual leave and sick leave documents on our in-house HR system

• Manage the onboarding and exiting procedures for staff.

• The first point of contact for managers and employees to resolve administration queries relating to IT, HR and Office Facilities, ensuring that requests are completed accurately and promptly.

• Accountable for ordering and maintaining all office supplies, furniture, and appliances.

• Produce ongoing administrate support including writing meeting minutes etc.